Hr and admin manager job description

Do you have a dream to become an HR and admin manager? HR and admin manager is one of the most important job titles in each company seeking to realize the desired growth. The hr & admin manager job description contains multiple job responsibilities.

To be a successful HR & admin manager, you have to work on yourself, to learn more, to improve your skills, to be a multi-tasker, and to have some personal skills that help you to realize the company objectives and to create a professional life environment. But, how to achieve all the previous steps? You will find the answer while completing reading this article.  

Table of contents

hr and admin manager job description

HR and admin manager jobs description is the person who controls the HR department activities and the admin department in order to place on ground the company’s objectives by applying the different regulations while maintaining the professional methods.

What Does an hr and admin manager Typically Do?

To become an HR & Admin Manager, you have to go in depth in this job description by learning all the different responsibilities that you should deliver to your company. We collect the most important duties of the hr and admin manager to help you to know the tiny details about this job position. 

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• Strategic HR and Administration Planning

As we mentioned before, the Hr and admin manager is responsible for establishing the company’s objectives. To achieve this main job responsibility, the HR & Admin Manager should study the company well and the employees in order to put the HR and The Administration Plan to be executed during the short and the long term.

The Strategic Hr & Administration Plan could be an annual plan, quarter plan, or monthly plan. This plan includes the vision of the company that should be implemented in each employee.

• Overseeing the Recruitment Function

If you are the HR & Admin Manager, you will be definitely asked to observe the recruitment process as you manage the HR Department, the main responsible of the recruitment in the company.

So you should audit the recruitment function, determine if the company is in an urgent need for a new employee, put the requirements in the new staff, and evaluate the HR representatives.

Also, the HR and Admin Manager has all the authority to ask for the support from an recruitment agency or to launch an in-house recruitment department in the company, based on the size of the company, the budget, and the vision.

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• Managing the Payroll Function

The payroll is about delivering to the employee their salaries on a fixed day each month. The responsible of the payroll activity in the company could be a payroll specialist, payroll administrator, or payroll clerks. 

The payroll is a very critical job that must be approved each month by the Hr & Admin Manager to make sure that the payroll is completely right and doesn’t contain any error. 

Also, the HR and Admin Manager works on finalizing the payroll on the precise day of the month to avoid any delay that could make the employees frustrated. 

The HR and Admin Manager is responsible for asking for a specific system to accomplish this important role. 

• Developing and Ensuring Compliance With Organizational Policies and Procedures

Each company is managed by some laws, policies, procedures, and regulations. To achieve the company’s goals, all the laws should be strictly applied and respected by all of the employees. So, the role of the HR and Admin Manager is to teach the employees all these policies and procedures well. 

You will be asked to re-check all the company’s policies and procedures regularly to make them suitable with the objectives of the company and to cover all the issues that appear currently. 

From the other side, you should observe the right application for all of the regulations, and to take the required steps and actions in case if the policies aren’t applied.

Also, the HR and Admin Manager should apply all the laws issued by the government to guarantee a healthy professional environment.  

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• Running Employee Relations Programs

Creating a professional environment is one of the most important actions that each Hr and Admin Manager should take into consideration. In order to make the employees happy, satisfied, and optimistic that will be translated into more productivity, respect the working works and love their work. 

To create this desired environment, you have to create employee relations programs by creating activities, schedule an outing, organize parties and prepare the offices in a luxurious manner. 

Also, the Employee Relation Programs include promotions, discussions with the employees to show to them their strengths and weaknesses, and listening to the employees. 

• Overseeing the Office Management Function

As you are an Hr and Admin Manager, you have to maintain the stability of the company in terms of needs, and supplies. So, you will manage the supply chain activities in the companies to ensure that all of the departments find out all their needs to avoid any interruptions during the work process. 

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• HR Team Leadership

The HR and Admin Manager as the name explains, that you will manage the HR department and the administration department to realize the company’s objectives. So, certainly, you will have the skills of leadership as you are asked to manage multiple departments in the company.

Roles an HR and Administration Manager Typically Collaborates With

Basically, the HR and Administration Manager will get in contact with different employees in the company, let’s list all the different job titles that the HR and Admin manager collaborates with:

1. HR Manager
2. Payroll Manager
3. HR Strategist
4. Compensation and Benefits Manager
5. Benefits Manager
6. HR Compliance Manager
7. HR Development Manager
8. HR Business Manager
9. HR Operations Manager

HR and Administration Manager Salary

The HR and Admin Manager average salary is about $104,964 annually, but you have to note that this average is based on the company size, the location and your experience level.  

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• HR and Admin Manager Salary by Location

US is the biggest country requiring an HR & Admin manager job description, so we will show to you the top cities and states asking for an HR & Admin Manager with the average salary:

1. San Francisco with a salary $131,205
2. New York with a salary $126,271
3. Boston with a salary $118,263
4. Washington with a salary $116,846
5. Seattle with a salary $114,767
6. Denver with a salary $106,150
7. Milwaukee with a salary $103,882
8. Austin with a salary 103, 232  

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• hr and admin manager Salary by Experience Level

Also, the experience has a great impact on the salary average, for sure an employee with 1 year of experience will have a totally different salary in comparison with a person with more than 10 years of experience. 

So, we will show to you the average salary for each experience level:

• less than 1 year: the salary will be $100,603
• Between 1 to 4 years: the salary will be $101,475
• From 5 To 9 years: the salary will be $103,219
• Between 10 to 19 years: the salary will be $106,268
• More than 20 years: the salary will be $107,200

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Required Skill Set

To become a successful Hr & Admin Manager, some skills are required:

• You must be graduated with a major human resources or management
• Having at least 10 years of experience in the HR field, a managerial position will be a plus.
• You should have planning skills.
• Strong personality to be able to manage a huge number of employees.
• Multi-tasking 
• Leadership skills
• Experience as team leader will be a plus.
• Able to create a strong and successful relation with the employees.
• Excellent communication skills.
• Problem Solver.
• Thinker.
• Excellent in negotiations skills. 
• Good listening. 

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What does it take to become an HRA manager?

To become an HRA manager, you have to work at least 10 years to gain more experience. Have leadership skills. Learn all the necessary skills in the HR Field and The Administration Field.

Able to put a plan to achieve the company’s objectives and goals, maintain the execution of this plan.

What is the difference between HR manager and admin manager?
There is a big difference between the HR Manager and The Admin Manager. The HR manager responsible for all the activities of the HR Department in terms of recruitment, employees’ relations and all the topics related to the company’s human resources.

On the other hand the Admin Manager, he is responsible for the administration activities in the company like issuing new rules and policies in the company, observing all the administration departments in the company like marketing, accounting, HR, supply chain, secretary.

Which is higher HR or Admin?

The admin is higher than the HR, as the HR is a part of the administration departments of the company. They work in collaboration to help each department to achieve their goal. But generally, the admin is vaster than the HR.

Sample of HR & Admin Manager Job Description

We are looking for a dynamic Human Resources Administration (HRA) Manager to lead, direct and manage the day-to-day HRA activities for our ____________ location. You will act as the first point of contact for HR-related queries from employees and external partners.  You will also have to handle employee-related services, regulatory compliance, and employee relations, among many other tasks.  You will be expected to:

• Develop and administer HR plans and procedures that relate to company personnel.
• Plan, organize and control activities and actions of the HR department.
• Contribute to the development of HR department goals, objectives, and systems.

Responsibilities

Your essential job responsibility will be to provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development. Additionally, you need to support operations by supervising staff; planning, organizing, and implementing the administrative system.

Other main administrative duties include overseeing up-to-date maintenance of personnel records, proper management of HR documents such as employment records and onboarding guides, and updating internal databases. An ideal candidate must have experience with HR procedures and one who can juggle various administrative tasks promptly.

Ultimately, you should be able to ensure that the HR department supports employees while conforming to Employment & Labour Laws.

• Recruitment and Retention
• Develop and oversee the recruitment process.
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
• Ensure candidate documentation is collected and recorded/filed.
• Oversee all staff engagement for the country office and manage the new hire orientation and exit process.
• Compliance and Record-keeping
• Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
• Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing.
• Compensation and Benefits
• Monitor compensation and ensure internal equity & compliance and benefits are met.
• Facilitate job analysis and update job descriptions.
• Payroll and Budget
• Coordinate with the Finance Manager in the preparation of monthly Payroll.
• Advise Country Director on appropriate staffing levels and assist in budget preparation.
• Review employee final payments for accuracy and compliance with labor laws.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Administration
• Ensure smooth running of all administrative functions in the country office.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Training, Development and Performance Maintenance
• Undertake employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.
• Employee Relations
• Coach, counsel, and discipline employees.
• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures.

What does it take to become an HRA manager?

HRA managers must possess excellent decision-making, strategic thinking, leadership, interpersonal, and ethical conduct skills. Beyond these traits, however, you must be well-educated in your field of expertise. You must possess a bachelor’s degree and human resources experience and have proven experience as an administration manager.

• Master’s Degree in human resources or a related discipline, or an equivalent combination of education and experience.
• Minimum of 7 years of experience in the field of human resources.
• Must be familiar with country-specific laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
   

In conclusion, HR & Admin Manager Job Description is considered as one of the most multi-tasking job vacancies. So, if you find yourself the best candidate, don’t hesitate to improve your skills and to search for the suitable Hr and Admin Manager vacancy.