Facilities officer job description sample

Facilities officer is an important person in each huge organization. He is responsible for accelerating the work flow in the companies. But what is the facilities officer job description? Who is the perfect candidate for this job title? What are the necessary skills to become a facilities officer?

The facilities officer is the dynamo of each organization. If you are seeking to occupy this job position, continue reading this article to know more about the facilities officer job description, duties, responsibilities, education and skills.

Table of contents

Facilities officer job description sample

The facilities officer works to make the workflow in the organization smooth by providing all the necessary data and tools to the different company departments.

Also, a facilities officer is responsible for managing the work process, and the building infrastructure.

Personal requirements for a Facilities Officer

The personal requirements and skills are the most important in your career path especially as a facilities officer.

Have excellent communication skills.
Aware about the customer service skills.
Have an excellent interpersonal relationship.
Being a team player.
Able to prioritize tasks and duties.
Excellent in computer skills.
Able to work without any supervision.
Have the initiative tentatively.
Excellent organization skills.

Education & Training for a Facilities Officer

Facilities officers don’t need a specific education level in general. But some training will help you to know all the required information and data related to these job responsibilities. The top training in this field is the Property Services “Operation” or any training related to the facilities management, architecture, business, property, management, or planning.

Facilities officer job Skills

Some skills are important to help you to add value to your company. Between these skills:

Have a clear vision.
Organized to deliver all the requirements to each department without any delay.
Communication skills as you will be asked to communicate with suppliers, vendors, and organization’s employees.
Having building skills to put your vision into building the infrastructure of the organization in order to maintain the easy and smooth workflow.
Able to work under pressure because of problems that could appear suddenly, and you have to act correctly as soon as possible.
Having mechanical ideas to create a reasonable link in the building infrastructure.
Able to use computer software like MS office.

Duties & Tasks of a Facilities Officer

The perfect facilities officer must do some responsibilities on a daily, weekly, and monthly basis to create the right work flow structure to facilitate the work process in the different departments in the fastest time. If you want to know all these duties, check the following:

Receive maintenance requests, manage, solve and follow up.
Assign tasks to the team.
Create work order to invoices.
Send invoice for payment.
Distribute documentation.
Archive documentation.
Coordinate documentation.
Schedule the routine cleaning inspections.
Working in recycling.
Create management reports.
Schedule meetings, conferences and function rooms.
Distribute Emails to the right department.
Offer to the organization the perfect solutions to save the organization resources while delivering the perfect products and services.
You could hire employees in the team.
Coordinate with supervisor and manager to establish the operation of the facilities.

The many faces of a facility officer

The facility Officer is a part of a different organization type. You will find a facility officer in industries like: finance, education, public administration and safety, manufacturing, defense, retail, and entertainment

Roles and responsibilities – Facilities officer job description sample

Facilities officer job description sample

Some responsibilities are essentials in the facilities officer job description:

Make the organization’s building infrastructure to make the building smart by integrating a new technology.
Offer the right training to the employees.
Help in the hiring process.
Create a professional environment to surround the employees with a positive environment.
Maintain the infrastructure of the organization work flow.
Establish a safety and security plan for the employees.
Offer the support in terms of culture and social perspectives.

Facilities officer salary

The average salary of the facilities officer is $58,601 per year. But, you must know that the average salary is based on the experience level, the education level and the skills.

The growing need for facilities leadership

During the last years, we found a great growth in the demand of the facilities officer, which translates to the high importance of this job position.

We could say that the facilities officer makes the work flow smoother by organizing it in a professional way, especially the small company to exploit all the resources of the company in the right manner with the minimum cost.

The facilities activities, also, helps in establishing the great working environment and structure to make the work process easier and healthy for employees.

Being a facilities officer, you will be the reason for offering to the company the perfect solutions.

Put someone in charge of facilities

The facilities are the pillar of the organization, he’s role is to create a cooperation link between the different departments of the company. So, the importance of the facilities position appears.

Typical employers of facilities managers

As we mentioned before, the facilities officers have a great presence in different industries. The same situation applies to the facilities manager. Generally, the facilities manager is an in-house employee, who works in the different companies specially the companies’ offering services to the market.

And the typical employers of facilities manager are:

In Facilities management companies
Property management companies.
Construction organizations.
Big companies and organizations in the private or public sector for example: schools, universities, colleges.
Recruitment agencies
Newspapers field

Facilities Officer Job Description Sample

We are looking for an experienced Facilities Manager to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensuring that facilities are safe and well-functioning.

The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool.

The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.

Responsibilities:

Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
Manage the upkeep of equipment and supplies to meet health and safety standards
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
Control activities like parking space allocation, waste disposal, building security etc.
Allocate office space according to needs
Handle insurance plans and service contracts
Keep financial and non-financial records
Perform analysis and forecasting

Requirements and skills

Proven experience as facilities manager or relevant position
Well-versed in technical/engineering operations and facilities management best practices
Knowledge of basic accounting and finance principles
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical/critical thinking
BSc/BA in facility management, engineering, business administration or relevant field
Relevant professional qualification (e.g. CFM) will be an advantage

FAQ about facilities officer job description sample

If you are looking for a facilities officer, you have for sure many questions in your mind. We will try to give you and answer for the frequently asked questions

What is the role of the facilities manager?

The facilities manager has an important role in establishing the organization’s infrastructure and maintaining it to function normally to help the workflow process.

What are the facilities manager’s responsibilities?

The facilities manager’s main responsibility is to maintain the workflow infrastructure in the right way in order to create a healthy and professional environment.

What is the key advantage of the facilities manager?

A perfect facilities manager must have some skills to make him the right candidate. Especially, the good facilities manager should mix between the different skills like organization, planning, and maintaining the company infrastructure to exploit all the resources of the company in the perfect manner.

With whom the Facilities Manager cooperates?

The facilities manager usually cooperates with the different departments in order to listen to their inquiries carefully and works constantly to solve and offer the best solutions to answer their requirements. Also, a facilities manager works especially with the HR Department, the Operation department.

In conclusion, a Facilities officer job description becomes a trendy job title which has a remarkable growth in the market due to its importance in all the companies and specially the small companies. Also, the facilities officer plays a major role in creating the infrastructure of the organizations to make the work more smother, easy and professional.

Facilities officer job description sample

Facilities officer job description sample

Personal requirements for a Facilities Officer